Receptionist / Call Handler

Titanic Suites is one of the city’s newest and most flexible office and business services providers. We offer serviced office space, meeting rooms, virtual offices, call management and Focus Marketing Suites to our clients. We are seeking a Receptionist to work as part of our team in the heart of Belfast.

The Role

Key responsibilities of the role include:

• Reception Duties of meet and greet, telephone and call handling, postage admin

• Ensuring the correct sign in / sign out procedures adhered to

• Operate the booking system for meeting rooms and events

• Undertake general admin duties

• Communicating efficiently and effective with the team, as well as current and potential customers

• Assisting in providing information for invoicing and financial reports

• Assist in arranging/Preparing/Organising meetings as required by our internal and external clients

• Maintaining accurate records of relevant documentation

• Assist in the opening procedure of the building

• Any other adhoc duties required

The Person

• Strong communication skills in all forms including written, oral, email, telephone and presentation

• Educated to A-Level standard, with at least a grade C or above in English/Maths at GCSE level

• Switchboard handling experience would be essential

• Be able to demonstrate achievement working as part of a team, if not in a work environment then either in a leisure/sporting context or with a voluntary organisation

• Adept at using IT including basic MS Office skills (Outlook, Word etc.)

• Sense of initiative and organisational skills

• Ability to work unsupervised in a clean and tidy manner

Please send your CV through to Roger@titanic-suites.com!